Finance & General Ledger
Operations posted straight to the ledger
Every work order, purchase order, receipt, and inventory move posts clean GL entries automatically. Chart of accounts, budgets, cost variances, manual adjustments, and a configurable rule engine that translates plant activity into proper accounting.
How it works
PulsePlant closes the gap between operations and accounting. When a work order completes, labor and parts post to the right GL accounts. When a PO is received, accruals hit AP. When an invoice matches, the payable reclassifies. No one copies numbers between systems.
The chart of accounts supports a hierarchical structure with parent-child rollups. A double-entry trial balance verifies every period. Manual journal entries handle what automation can't — accruals, reclassifications, period-end adjustments — with a validation check that total debits always equal total credits.
A configurable GL Rule Engine translates operational events into debits and credits. A five-step wizard with pre-built templates lets accountants define rules by event type (PO receipt, work order completion, direct issue), with conditions (account code, department, amount range) and actions (fixed account, lookup table, or formula). Priority ordering handles conflicts. Testing mode previews results before rules go live.
Budgets track allocations across departments, projects, areas, and account codes. Consumption updates in real time as transactions post. Threshold alerts fire at 75%, 90%, and when a budget is exceeded. Variance reports, utilization dashboards, and forecast projections give finance leadership the analytics to re-plan the next cycle with data, not spreadsheets.
Cost variance analysis tracks estimate vs. commitment vs. actual across every work order and PO, flagging significant deviations for review. Cost center reports roll up spend by account code with drill-down to the underlying transactions — exportable to Excel with budget-vs-actual and year-over-year comparisons baked in.
Inside Finance & General Ledger
Dedicated sub-modules that go deeper on specific workflows.
What you get
Auto GL from operations
Work orders, POs, receipts, inventory moves — all post balanced GL entries without manual effort.
Hierarchical chart of accounts
Parent-child account structure with automatic balance rollup and normal-balance enforcement.
Configurable rule engine
Five-step wizard to define event-driven posting rules with conditions, actions, and test mode.
Budget management
Allocations by department, project, area, account code. Real-time consumption tracking.
Threshold alerts
Automatic emails at 75%, 90%, and when budgets are exceeded — to the owner and their manager.
Cost variance tracking
Estimated vs committed vs actual across every job and PO, with significance flagging.
Manual adjustments
Journal entries with debit=credit validation for accruals, reclassifications, and corrections.
Trial balance & reversals
Period-end balance verification and proper reversal entries that preserve the audit trail.
Cost center reporting
Spend by account code with drill-down, budget-vs-actual, year-over-year, and Excel export.
Common ways it's used
Works alongside
All modulesPurchasing & Procurement
From requisition to receipt to invoice
The full procurement lifecycle — requisitions, approvals, purchase orders, receiving, invoice matching, and returns. Multi-level approvals, 3-way matching, and automatic GL posting so nothing falls through the cracks.
Work Orders
From request to close-out, nothing dropped
The operational backbone of the plant. Every maintenance activity runs through a single lifecycle — from the first request through assignment, execution, verification, and closure — with labor, parts, and costs tracked the whole way.
Inventory & Stores
Parts where you need them, when you need them
Multi-store inventory with real-time stock levels, reservations, cycle counting, ABC classification, and auto-reorder. Built for plants that can't afford a stockout on critical parts — and can't afford dead stock sitting on shelves.
Reports & Analytics
Operational insight, delivered on schedule
A complete reporting engine — ten built-in operational reports, custom templates, scheduled automated delivery, and client-specific custom reports for accounting, procurement, and maintenance workflows.
See Finance & General Ledger on your data
A 30-minute walkthrough, configured with your equipment, your locations, and your workflow.