Inventory & Stores
Parts where you need them, when you need them
Multi-store inventory with real-time stock levels, reservations, cycle counting, ABC classification, and auto-reorder. Built for plants that can't afford a stockout on critical parts — and can't afford dead stock sitting on shelves.
How it works
PulsePlant treats inventory the way your accounting team wishes you always did: every movement is a transaction, every item has a real average cost, every reservation is tied to a work order, and every count variance gets reviewed before it posts.
Multiple stores, bin locations, and units of measure are handled out of the box. Parts can be stock items, non-stock, direct-purchase, or consignment — each with its own rules. Auto-reorder triggers purchase requisitions when available stock drops below the reorder point, pointed at the preferred supplier with the last-known price.
ABC classification ranks every item by annual usage value, driving how often it gets cycle-counted and how closely it gets watched. Blind cycle counts prevent bias, variance review catches anomalies, and approved adjustments post cleanly to the ledger.
Repairable items — motors, gearboxes, control valves — are tracked by individual serial number through install-remove-repair-return cycles. Weighted average cost updates monthly with a full preview and reversibility. An hourly integrity monitor catches reservation drift, duplicate auto-reqs, and stock inconsistencies before they break something downstream.
The result: your warehouse knows exactly what it has, your planners know exactly what's available, and your finance team can close the books without chasing unreconciled transactions.
Inside Inventory & Stores
Dedicated sub-modules that go deeper on specific workflows.
Repairable Items
Track every rotable by serial number
Serialized tracking for rotable spares — motors, gearboxes, valves, control modules. Each unit has its own repair history, cost, and reliability score across unlimited repair cycles.
WAC Inventory Costing
Monthly cost updates with full preview
Weighted average cost recalculated monthly from real PO receipts. Preview every proposed change, confirm with one click, and reverse a posted run if something needs correction.
Inventory Integrity Monitor
Auto-corrects drift before it compounds
An hourly background audit that reconciles inventory, reservations, work order parts, requisitions, and receipts. Catches drift automatically so bad data never cascades into wrong costs or failed jobs.
What you get
Multi-store architecture
Main warehouse, tool cribs, satellite stores — each with its own stock levels and transfer workflows.
Reserve and issue
Reserve parts ahead for planned work, direct-issue for emergencies. Every transaction is traceable.
Auto-reorder
Available stock drops to the reorder point → a requisition generates to the preferred supplier automatically.
Cycle count workflow
Create, assign, count, review, approve, post. Blind counts prevent bias; variances route for approval.
ABC classification
Pareto-based ranking by annual value drives count frequency, safety stock, and supplier strategy.
Barcode and QR labels
Print shelf, bin, and item labels. Scan with any phone or mobile scanner to pull up the record.
Bulk direct issue
Issue dozens of items to a single work order or cost center in one transaction — built for turnarounds.
EOQ and safety stock
Economic order quantity and safety stock calculated from real consumption history, not gut feel.
Low-stock alerts
Email and in-app notifications when stock hits reorder point or goes critical. No more stockout surprises.
Common ways it's used
Works alongside
All modulesPurchasing & Procurement
From requisition to receipt to invoice
The full procurement lifecycle — requisitions, approvals, purchase orders, receiving, invoice matching, and returns. Multi-level approvals, 3-way matching, and automatic GL posting so nothing falls through the cracks.
Work Orders
From request to close-out, nothing dropped
The operational backbone of the plant. Every maintenance activity runs through a single lifecycle — from the first request through assignment, execution, verification, and closure — with labor, parts, and costs tracked the whole way.
Equipment & Assets
Every asset, every detail, every repair
A complete asset registry that tracks every piece of plant equipment from installation through decommissioning. Know where it is, who's worked on it, what it costs, and what parts it needs — all in one place.
Finance & General Ledger
Operations posted straight to the ledger
Every work order, purchase order, receipt, and inventory move posts clean GL entries automatically. Chart of accounts, budgets, cost variances, manual adjustments, and a configurable rule engine that translates plant activity into proper accounting.
See Inventory & Stores on your data
A 30-minute walkthrough, configured with your equipment, your locations, and your workflow.