Receipts Management
Close the loop between receipts and invoices
An AP workbench for matching supplier invoices to goods receipts. Aging analysis, supplier breakdowns, bulk matching — keeps the received-not-invoiced backlog small and month-end close fast.
How it works
Every receipt creates an accrual that has to be cleared when the invoice arrives. If invoices lag and no one watches the backlog, received-not-invoiced (GR/NI) grows into a month-end problem. Receipts Management is the dedicated screen where AP closes that loop.
The unmatched queue shows every receipt waiting for an invoice, aged by days outstanding. Bulk select multiple receipts from the same PO and upload a single invoice to match them all at once. Aging analysis breaks the backlog into 0-30, 31-60, 61-90, and 90+ day buckets with dollar totals so you know exactly where the problem is. Supplier breakdown ranks the vendors with the most open items.
Export to Excel when you need to work it with the AP team. Filter by supplier, search by PO or receipt number, and focus only on selected rows when matching in bulk.
What you get
Unmatched queue
Every receipt still waiting for an invoice, with age, amount, supplier, and PO reference.
Bulk invoice upload
Select multiple receipts covered by one invoice and match them together in a single transaction.
Aging analysis
0-30, 31-60, 61-90, 90+ day buckets with counts and totals — know where the backlog lives.
Supplier ranking
See which suppliers account for the most open items and focus follow-up effort there.
Excel export
Download the unmatched queue with one click for spreadsheet work and team coordination.
Clean month-end accrual
Pair with the GR/NI custom report to drop the correct accrual journal entry at period close.
Common ways it's used
Other parts of Purchasing & Procurement
See Receipts Management in action
Book a walkthrough with the team. We'll show you how it fits the rest of your workflow.